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Job Summary: Short Description:
PennDot seeks a Senior Program Manager to provide project management services to advance IT projects within PennDOT's Information Systems and Technology Office (ISTO).
Complete Description:
ISTO manages a portfolio of more than 150 projects. Many of these projects are inter-related and are grouped into programs. The immediate need for this position is to act as project manager for the PC Refresh which is to provide new and improved client workstations and software to more than 6,000 users in the Department
The Senior Program Manager will work with PennDOT's existing project management methodology and will serve as a senior project manager on multiple highly-complex and high visibility projects. Communication, collaboration and management at the most senior level is required.
Specific Duties:
•Develop and maintain project control documents in accordance with enterprise project management methodologies, including: project charters, cost plans, capacity management plans, risk management plans, communications plans, governance plans, schedules, change management plans, knowledge management plans and quality assurance plans.
•Develop detailed project plans using project scheduling tools such as Open Workbench and Microsoft Project.
•Lead all project plan development activities, including identification of phases, activities, tasks, deliverables, milestones, dependencies, schedules and assignment of resources
•Motivate project assigned resources to complete assigned duties and tasks.
•Prepare formal reports on the status and health of the IT projects, including periodic status reports, management dashboards and project metrics.
•Monitor project quality, schedule and budget and facilitate actions to mitigate risk and address issues that arise.
•Facilitate the risk and issue management processes for IT projects by maintaining risk and issue logs, identifying risks and issues, communicating issues and risks according to project governance and working with project team members to ensure effective risk and issue management.
•Facilitate deliverable and project artifact approval processes for IT projects by tracking all deliverables and project artifacts that require approvals, communicating the need for approvals to the appropriate groups and individuals and tracking approval decisions and following up where need be to ensure approvals are achieved within allowable timeframes.
•Manage the project change control process for issues that impact the quality, schedule or budget of the project by: documenting change requests, securing approval for changes and documenting approved changes in accordance to project governance.
•Facilitate periodic and ah-hoc project meetings, including scheduling with appropriate team members, preparing agendas, recording action items and key decisions and preparing, circulating and seeking approval for meeting minutes.
Skills:
Skills | Required/Desired | Amount of Experience |
| Full-time experience as a Project Manager for large and complex information technology projects. | Required | 5 Years |
| Senior or Lead Project Management experience including supervision of project management teams. | Required | 2 Years |
| Strong leadership skills with the ability to motivate others to complete tasks. | Required |
|
| Strong oral &written comm skills. Demonstrated ability to effectively communicate at all levels of an organization, including executive staff. | Required |
|
| PMP or similar project management certification. | Desired |
|
| Prior experience managing Enterprise Level PC Refresh projects. | Nice To Have |
|
| Experience with Project Scheduling Tools (i.e. Microsoft Project, Open Workbench etc...) | Highly Desired | 2 Years |
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